Fleetsoft API
Programmatically access Fleetsoft fleet asset records, work orders, preventive maintenance schedules, parts inventory, fuel logs, and purchasing workflows with a stable REST API. Supergood builds and operates production-grade, unofficial Fleetsoft integrations so your team can automate shop and back
What is Fleetsoft?
Fleetsoft is a fleet maintenance management and parts inventory platform that centralizes shop operations, preventive maintenance planning, procurement, and cost tracking for vehicles, trailers, and equipment. Teams use Fleetsoft to define PM programs, open and complete repair work orders, manage labor and parts, track fuel and meter readings, control stock across locations, and issue purchase orders to vendors—while maintaining compliance records and service history.
Core product areas include:
- Fleet Assets & Equipment (Vehicles, Trailers, Non-road Equipment)
- Maintenance & Work Orders (Tasks, Labor, Parts, Service History)
- Preventive Maintenance (Schedules based on time, miles, hours)
- Parts & Inventory (SKUs, Bins, Reorder Points, Multi-Location Stock)
- Fuel & Meter Tracking (Fuel Card Imports, Odometer/Hour Logs)
- Purchasing & Vendors (Purchase Orders, Receiving, Costing)
- Tires & Components (Positions, Rotations, Replacement History)
- Compliance & Inspections (DMV/DOT, Safety, Certificates)
Common data entities:
- Companies, Users, Roles/Permissions (Fleet Admins, Mechanics, Drivers)
- Assets (unit numbers, VINs, categories, locations, status)
- Work Orders (headers, tasks, labor lines, parts lines, totals)
- Preventive Maintenance Programs (services, thresholds, last service dates)
- Parts (SKU, description, unit of measure, bins, stock levels, costing)
- Vendors & Contacts (terms, lead times, catalogs)
- Purchase Orders & Receipts (lines, taxes, totals, status)
- Fuel Transactions (date, gallons, unit price, odometer, driver)
- Meter Readings (odometer, engine hours, source)
- Tire Records (positions, tread, serials)
- Shops/Locations (stock rooms, service bays)
- Attachments/Documents (photos, invoices, spec sheets)
The Fleetsoft Integration Challenge
Fleets rely on Fleetsoft daily, but turning shop- and portal-based workflows into API-driven automation is non-trivial:
- Mixed deployment and access: Some fleets run desktop/on-prem installations, others use hosted portals—authentication and session lifecycles vary
- PM logic: Service triggers depend on time, mileage, engine hours, and last-service events across multiple programs
- Inventory nuance: Multi-location stock, bin-level quantities, average cost, and reserved/available states require careful normalization
- Purchasing rigor: Vendor terms, receiving, taxes, and cost updates must be modeled consistently
- Data spread: Key objects span assets, work orders, PM schedules, parts, fuel, and purchasing with context in multiple views
- Limited official APIs: Many customers report lacking or incomplete public API access, making headless automation and data sync challenging without reverse-engineering
How Supergood Creates Fleetsoft APIs
Supergood reverse-engineers authenticated browser flows and network interactions to deliver a resilient API endpoint layer for your Fleetsoft tenant.
- Handles username/password, SSO/OAuth, and MFA (SMS, email, TOTP) securely where applicable
- Maintains session continuity with automated refresh and change detection
- Normalizes responses so you can integrate once and rely on consistent objects across modules
- Aligns with customer entitlements and role-based permissions to ensure compliant access
Getting Started
- Schedule Integration Assessment
Book a 30-minute session to confirm your modules, licensing, and authentication model.
- Supergood Builds and Validates Your API
We deliver a hardened Fleetsoft adapter tailored to your workflows and entitlements.
- Deploy with Monitoring
Go live with continuous monitoring and automatic adjustments as Fleetsoft evolves.
API Endpoints
Authentication
/sessionsEstablish a session using credentials. Supergood manages MFA (SMS, email, TOTP) and SSO/OAuth when enabled. Returns a short-lived auth token maintained by the platform.
Authentication
/sessions/refreshRefresh an existing token to keep sessions uninterrupted.
Assets
/assetsList fleet assets with filters and summary maintenance details.
Work Orders
/work-ordersCreate a maintenance work order with tasks, labor, parts, and meter context.
Work Order Updates
/work-orders/{workOrderId}Update work order status, add lines, and close with final meter readings.
Parts Inventory
/partsList parts with stock levels, bins, and vendor metadata.
Use Cases
Asset & Maintenance Data Sync
- Mirror assets, locations, and service history into your internal systems - Keep unit status, meter readings, and PM due dates current for analytics and planning - Normalize identifiers (unit number, VIN) for cross-platform reporting
Preventive Maintenance & Scheduling
- Generate work orders automatically when PM thresholds are met - Sync schedules with planning/dispatch tools and trigger reminders - Apply meter readings from telematics feeds to recalculate due services
Parts, Procurement, and Accounting Sync
- Pull inventory levels and reorder points; push purchase orders to vendors - Sync POs, vendor bills, and receipts to ERP/accounting (e.g., QuickBooks, Xero) - Reconcile parts usage from completed work orders with costing and stock adjustments
Fuel, Meter & Telematics
- Ingest fuel card transactions to analyze MPG and cost per mile n* Post odometer/hour readings from devices or driver apps to keep PM forecasts accurate - Trigger exception alerts (e.g., high idle hours, fuel anomalies) and open work orders programmatically
Technical Specifications
Authentication
Username/password with MFA (SMS, email, TOTP) and SSO/OAuth where enabled; supports service accounts or customer-managed credentials
Response format
JSON with consistent resource schemas and pagination across modules
Rate limits
Tuned for enterprise throughput while honoring customer entitlements and usage controls
Session management
Automatic reauth and cookie/session rotation with health checks
Data freshness
Near real-time retrieval of assets, PM schedules, work orders, parts inventory, purchasing, and fuel transactions
Security
Encrypted transport, scoped tokens, and audit logging; respects Fleetsoft role-based permissions
Webhooks
Optional asynchronous delivery for long-running workflows (e.g., work order completion, PO receipt, PM status changes)
Latency
Sub-second responses for list/detail queries under normal load
Throughput
Designed for high-volume asset/work order sync and parts/purchasing processing
Reliability
Retry logic, backoff, and idempotency keys minimize duplicate actions
Adaptation
Continuous monitoring for UI/API changes with rapid adapter updates
Frequently asked questions
Supergood supports workflows across commonly used modules such as Assets, Preventive Maintenance, Work Orders, Parts & Inventory, Purchasing, and Fuel/Meter tracking, subject to your licensing and entitlements. We scope coverage during integration assessment.
We support username/password + MFA (SMS, email, TOTP) and can operate behind SSO/OAuth when enabled. For hosted portals, we maintain session continuity; for desktop/on-prem deployments, we provide secure headless adapters and gateway options to expose a safe API surface.
Yes. We can normalize POs, receipts, and parts/labor job-cost line items to match your ERP/accounting schema and deliver updates via webhooks or polling while complying with rate and permission constraints. We commonly integrate with QuickBooks and Xero.
Yes. We support ingesting fuel transaction files/feeds and posting odometer/hour readings to keep PM schedules accurate. We can also open or update work orders based on device alerts.
We can mirror tire position records, rotations, and replacements where available, and expose them via normalized endpoints or reports for analytics and compliance.